Accounts & Admin Manager

Job Description:

  • Meets accounting financial objectives by forecasting requirements; preparing an annual/ Monthly budget; scheduling expenditures; analyzing variances; initiating corrective actions.
  • Record transactions including sales, Invoicing, Purchases, expenses, etc.
  • Ensure to send invoices & Timesheets to customers accurately and timely
  • Follow-ups with customer for timely payment, Charge Customer`s Credit Card, payment request via PayPal (Virtual Terminal) or Wire Transfer & Checks
  • Verify Monthly Overages of Customers
  • Check Encoding and Azure Consumptions and Manage Azure Subscriptions
  • Audit Packet8 Monthly Bills and make extension changes
  • Online Payments to vendors via bank, credit cards and PayPal.
  • Consult with Collection agencies for overdue debts
  • Communicate with USA Vendors regarding Billing Issues as well as technical issues
  • Communicate with Tax Consultant and provide financial statements to file tax
  • Ensure that All support tickets (Fresh desk tickets) are resolved on time by available support agents
  • Ensure the accuracy of Microsoft Incentive claims.
  • Verify Sales commission for sales team and get approvals for disbursements
  • Responsible for the Administration of all IT and Operations tasks.
  • Protects organization’s value by keeping information confidential.
  • Responsible for registrations/renewals of agreements with Government bodies.
  • To ensure the overall smooth running of the Company’s internal administration and its cost-effectiveness.
  • To prepare the year-end financial accounts for audit and to liaise with the Auditors before sign-off.
  • To ensure that US and foreign taxes, including withholding taxes, are fully paid and understood.
  • To deal with the company’s bank in respect of payments and receipts, exchange rate and currency hedging negotiations. To ensure that all bank accounts and credit card statements are regularly reviewed and reconciled
  • To manage personnel procedures about recruitment, training, holidays and appraisals, ensuring these are properly documented, and advise on relevant policies.
  • To ensure that the Company’s legal responsibilities are met, in particular, that all necessary insurance, affiliation, partnerships, and contracts are properly in place and active.
  • To be responsible for Data Protection, Copyright Licensing and Performing Rights Society registration, compliance and fees.

 

Essential Skills:

  • Advanced computer skills in MS Office, accounting software, and databases
  • Ability to handle large amounts of data
  • Proven knowledge of bookkeeping and accounting principles, practices, standards, laws and regulations
  • High attention to detail and accuracy
  • Ability to direct and supervise

 

Preferred Skills:

  • Excellent problem-solving skills.
  • An excellent planner and strategic thinker.
  • Excellent risk management and cost control skills.
  • Ability to take responsibility for decisions made and to learn from the outturn.
  • Ability to deliver timely results despite obstacles and limited resources.
  • A firm grasp of all relevant legislation and of how it applies to the role.
  • Commercial acumen and ability to think creatively.
  • Excellent advocacy, presentation and communication skills.
  • Good understanding of relevant IT system such as Quick Books, Peach Tree.
  • Excellent negotiation and relationship management skills.

 

Required Qualification:

  • Possess 3-5 years’ in Finance function managing the company accounts & finance.
  • Degree educated (MCom/ BCom/ MBA).
  • CIMA/ CISA/ CFA/ ICMA/ PIPFA Certifications
  • IT literate, with advance Excel skills.
  • Experience dealing with customers and both internal and external.
  • Proven skills in administration and data management.
  • Strong organization and communication skills.
  • Fluent English- Written and Spoken.

 

Benefits: Health Insurance, Paid Vacation, Bonus

HR Manager

Job Description:

  • Work effectively with Executives, CEO, peers and Industry Leads
  • Recruit, manage, and retain employees
  • Read and Develop specialized technical knowledge that may help making recruitment process more effective
  • Recruit candidates based on both hard & soft skills
  • Perform in depth, in person, interviews that probe for both strengths and weaknesses
  • Manage and format resumes of owned candidates & consultants
  • Manage and format resume of current employees for using in sales.
  • Display the ability to clearly articulate the candidate’s: professional skills, motivation, and needs to the Softech Worldwide management team, Coordinators and Industry Leads(sales)
  • Technically qualify and verify references for all candidates
  • Negotiate appropriate pay rates and make offers to candidates
  • Thoroughly prep candidates for interviews
  • Orientation of New Employees.
  • Maintain relationships with owned consultants via regular meetings and monthly calls
  • Accompany owned consultants to each new assignment
  • Maintain a minimum number of billing consultants
  • Arrange training classes for all employees
  • Represent Softech Worldwide in a professional manner at all times
  • Organize and Run Training programs within organization as well as through trainers on Monthly Basis
  • Help Team Leads and Managers do Succession Planning
  • Improve on and Enforce a process for evaluation and appraisals on Quarterly Basis.
  • Utilize multiple sources to identify new technical talent: Social media, LinkedIn, job boards, referrals, cold calling, Visits to Universities etc.
  • Handle and resolve employee grievances.
  • Help Accounts department in finalizing payroll.
  • Responsible for Organizing and Arranging Employee Engagement Programs.

 

Required Skills:

  • Be a self-starter and act with humility
  • Possess excellent knowledge of the IT marketplace
  • Able to develop relationships and trust with teammates, clients, and candidates
  • Driven to learn and continues to develop as a person
  • Excellent interviewing and presentation skills

 

Preferred Skills:

  • Familiarity with software industry
  • Solid Experience of recruitment in a high pressure/ high turnover environment
  • Good Advertising and Sourcing abilities
  • Proven track record of meeting deadlines

 

 Required Qualification:

  • MBA/BBA (Human Resource) or MA Psychology
  • Minimum 2 years’ Experience of managing HR Operations

 

Benefits: Health Insurance, Paid Vacation, Bonus